EXCLUSIVE E-RATE OFFER!

SET UP A MEETING WITH AN AEROHIVE E-RATE EXPERT

  • Learn about the 2018 E-rate program
  • Learn how much funding you qualify for
  • Learn how to enhance the overall learning experience with a robust WLAN network

Set up you 1:1 E-rate consultation today!

Complete the form below to request your appointment

HOW TO APPLY FOR E-RATE

STEP 1 - GETTING STARTED

You will need to have this information available to start the E-Rate process:

  • What are your plans or goals for your E-rate Wi-Fi project?
  • What is your District or School’s student enrollment?
  • Use these tools to determine your E-rate discount percentage:
  • Use the urban/rural online tool on the USAC site to determine your classification
  • What is your total Wi-Fi budget for E-rate? Use the Aerohive online E-rate calculator

Next you must determine the size and scope of your project:

  • Select the Aerohive solution that best fits your needs
  • If you are submitting an RFP, use the Aerohive RFP template.
STEP 2 - FILING YOUR FORM 470

The Form 470 is the application form that begins the E-rate process. This form lets interested vendors and service providers know that you are applying for E-rate funding.

Resources

  • USAC E-rate Forms
  • Download Form 470
  • Form 470 instructions
  • For section 10, detail the equipment and services information discussed in Step 1 with your Aerohive E-rate team
  • Attach your RFP if you are posting one
  • Indicate if you will require site surveys or walk-through/onsite meeting for those bidding on your projects or services
  • Follow the instructions closely to ensure the form is filled out accurately to avoid any processing delays
STEP 3 - FILING YOUR FORM 471

Once you file your Form 470, vendors have 28 days to bid on your project/service. The next step is to file your Form 471, which announces your chosen bidder & requested costs.

Resources

Tips

  • Ensure sufficient time is allocated during these 28 days for walk-throughs, FAQ’s, RFP response review, and bid evaluation
  • Require your chosen vendor to provide a prepopulated Item 21-B detailing the items & services of the project
  • Expect multiple bids and use a scoring matrix to evaluate them
  • Example matrix
STEP 4 - THE PIA PROCESS

During the Program Integrity Audit (PIA) process, your E-rate application forms & processes are reviewed for compliance. During the PIA process, you are issued a series of questions that you must respond to in 15 days or less. At the end of the PIA process, a Funding Commitment Decision Letter (FCDL) is sent to all parties detailing the funding status & amount.

Resources

Tips

  • There are 15 days to respond to PIA questions but you can ask for a 1 week extension. Plan to do so if you need additional time.
  • There will be a minimum of 2-4 questions but it can be as many as several 100
  • Be readily available during this time period to spend time on responding to the PIA questions & make sure to communicate everything in writing by email so you have a record between yourself, the PIA reviewer & your vendors.
STEP 5 - FILING THE FORM 486 & STARTING YOUR PROJECT OR SERVICE

The Form 486 is filed to “turn on the funding pipeline”. After receipt, a notification letter is sent to all parties. You can then start the project or service.

Resources

STEP 6 - INVOICING: FORM 472 (BEAR) OR 474 (SPI)

This phase determines how invoicing/funding occurs:

  • 472 BEAR (Billed Entity Application Reimbursement): Using this invoice method, the school pays the vendor in full, then is reimbursed by USAC. In this case, the project can start as soon as April 1
  • 474 SPI (Service Provider Invoice): Using this method, the vendor invoices the school and USAC directly for their designated portions. In this case, the project cannot start until July 1

Resources

CALCULATE FUNDS



The E-rate category 2 Wi-Fi budget is a 5 year, CAP-Cost budget. Find out what funding budget your school is entitled to using the following formula:

$ 0.00

$153.47 x Student Count = Total Budget

Calculate your school’s discount using the following formula:

$ 0.00

Total Budget x School E-rate % = School Discount

Calculate what your school would be required to pay using the following formula:

$ 0.00

Total Budget – School Discount = Amount that School Pays

OUR EDUCATION CUSTOMERS